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8. Take short breaks.Whether it’s taking a walk, going to your favorite coffee shop, reading a magazine or visiting with a colleague, taking short breaks that are unrelated to your work can make a huge difference in your performance. Your productivity diminishes the longer you go without a break. Kobel explained that this is why it’s recommended that people don’t work more than eight to 10 hours per day. At a certain point, she said, your body and mind simply cannot produce anymore.
9. Move around.Exercise isn’t just good for your body; it can also positively impact your work performance. Physical exercise has been shown to affect mental health and focus, said Sam McIntire, founder of Deskbright, an online learning platform dedicated to helping entrepreneurs and employees. A great way to feel sharper and more productive? Try going for a run in the morning or starting your day with a workout, McIntire suggested. It doesn’t hurt to sneak in some exercise on your breaks either.
10. Listen to music.Wearing headphones doesn’t always mean you’re antisocial. When working, listening to your favorite tunes can help you get into the zone and knock out your to-do list, Gauld said. Be careful, however: While music can help people enter flow states, it can also serve as a distraction.
Did You Know?
Although the best music for productivity varies by person and activity, some of the best genres tend to be classical music and sounds of nature.
11. Switch locations.Luckily, hybrid and remote working arrangements have become a common benefit for many employees. If your employer allows it, take some time during the week to work in a different environment. Meghan Khaitan, founder of seat belt device MyBuckleMate, said that a change of scenery can be a big help in boosting productivity. Head to the library or a local park (weather permitting), or find a place that’s quiet and full of natural light. Khaitan said this can help spur new ideas or shed new light on an old problem. [Read related article: How to Stay Productive in a Loud Office]
12. Write down your daily goals.It’s not always easy to keep track of everything you need to do, so start each morning by writing down your goals for the day. When your focus is broken or you find yourself procrastinating, McIntire said, you can use the list to keep you on track, said McIntire. He suggested writing your list down on a Post-it or something that’s visible from your desk, then returning to it when you need a reminder of what you should be working on.
13. Stop trying to multitask.Doing more than one thing at a time may seem like the best way to get all of your tasks done, but it can hurt your productivity more than it helps. Multitasking simply doesn’t work, and when you do it, you end up wasting time, Kobel said.
14. Follow the two-minute rule.David Allen coined the two-minute rule in his bestselling book Getting Things Done. If you see a task or action that you know can be completed in two minutes or less, do it immediately. The principle is that completing the task right away takes less time than finishing it later.
If it’ll take longer than that, schedule it and get it into your productivity system so you can tackle it when you’re ready.
15. Make a simple to-do list.Making a to-do list is essential to staying productive. Different methods work for different people: Some people use smartphone apps, others prefer keeping a handwritten journal. Regardless of how you create and track your to-do list, make sure it’s concise, realistic and flexible. List only those tasks that can be done that day, and don’t overwhelm yourself with a long list – that can compound feelings of anxiety and fatigue.
Tip
Looking for the best productivity apps? Here are 14 apps that can help you stay organized and productive.
“A to-do list is terrific because it deals with past, present and future,” said Mark Ellwood, productivity consultant and author of The Poetic Path to Getting More Done. “Think about your high-priority tasks … it doesn’t mean you do those tasks first, but you plan for them first and then block off your time accordingly.” Want to ensure your employees are productive while working from home? Read our reviews of the best employee monitoring software.
If you’re looking for a simple formula by which to manage your to-do lists, Ellwood recommends identifying priorities that affect long-term results. Break those priorities down into responsibilities that should be completed today. Include additional requirements for the day, such as filling out timesheets. Discard or delegate other tasks; you shouldn’t spend your time on them.
According to Ellwood, it’s critical to think about what you want to accomplish a month from today, and then break down those priorities into small tasks that can be accomplished in a single day. For example, if you want to hire a new staff member by the end of the month, you can start that process today by posting a job listing. Breaking down a big goal like finding a new hire into bite-sized tasks, such as reviewing a few resumes or conducting an interview, makes it far more manageable and creates a sense of progress each day. Ellwood said that feeling of progress can help stave off those overwhelming moments.
16. Take back control of your schedule.Staying productive, clearheaded and calm is really about feeling in control. Whether you’re delegating tasks to others or setting time limits for interruption, you are taking back room in your schedule to tackle the things you’ve deemed important.
Avoiding burnout and fatigue is essential to boost your productivity and memory retention. You can do this by simply influencing the direction of your day rather than being resigned to letting the direction of your day control your actions.
17. Get off social media.Social media is a part of all of our daily lives. However, it would help if you were disciplined not to spend large parts of your day seeing what your friends thought of the latest movie or what they had for dinner last night. Many companies ban employees from accessing social media when they are at work, as it is a drain on productivity. If you are allowed to use social media at work, use it as a break for a few minutes, because if it becomes a regular habit, it can easily take over your day and impact the work you need to get done.
Did You Know?
There are other personal distractions that kill productivity as well, such as personal emails, personal phone calls and texts, and internet browsing.
18. Eat healthy.What you put in your body matters. If you load up on junk food, you can end up with that 4 p.m. slump. To avoid feeling sluggish, prioritize healthy eating and nutritious snacks. No one works well on an empty stomach, but that means that afternoon snacking is an opportunity to give yourself a good, clean energy boost.
19. Eat lunch with your co-workers.Although you may want to skip lunch to eat a salad at your desk while you work, research shows a boost in employee productivity and morale when employees eat together. Eating with your co-workers can help you build social relationships, bond with your team and grow your network. Additionally, it forces you to take a much-needed break to relax and unplug from work.
20. Practice presence and meditation.Multitasking, using social media and engaging in other distractions can prevent you from accomplishing what you need to in a reasonable amount of time. Stay focused and engaged at your current task to get things done more effectively. One way to make this easier is to meditate each day. This gives you time and space to focus on one task – breathing – and this energy can be carried throughout the rest of your day.
Nicole Fallon and Skye Schooley contributed to the reporting and writing in this article. Source interviews were conducted for a previous version of this article.
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