Trending September 2023 # What Is Project Management Software? # Suggested October 2023 # Top 16 Popular |

Trending September 2023 # What Is Project Management Software? # Suggested October 2023 # Top 16 Popular

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Project management software is used to track assignments and the number of hours your team works on projects.

Top features include scheduling and task-management tools, plus analytics and integrations.

Project management solutions are especially useful for businesses with remote teams and freelancers because the software provides a digital space for collaboration.

This article is for business owners who want to learn more about project management software and find the right solution for their business.

For many businesses today, especially those with distributed workforces, a to-do list just isn’t enough. Project management software is a much more sophisticated digital system that allows you to manage your team’s assignments in an online space. Learn exactly what project management software is, the best features to look for when purchasing such solutions and what your business stands to gain from using these programs.

Editor’s note: Looking for the right project management software for your business? Fill out the below questionnaire to have our vendor partners contact you about your needs.

Key Takeaway

Project management software is a great tool for businesses that employ remote workers, but any company can benefit from the improved organization and streamlined communication that project management software facilitates.

What are the best features of project management software?

As you embark on choosing the right project management software for your business, there are several factors to consider, like capabilities, pricing and customer service. When it comes to functionality, here are some of the top project management system features to look for.

Scheduling and task-management tools

Easy-to-use scheduling and task-management tools make it a breeze to tackle multiple projects at once. Project management software is supposed to streamline your operations, not make them more difficult, so these tools must be simple and direct. 

Team collaboration tools

Team collaboration tools, which allow teammates to work on projects together and communicate directly with one another, are also essential. Examples of collaboration tools include instant-messaging features and message-board feeds. You and your employees must be able to connect with one another, which is key to project planning.

Reporting options

Receiving timely information about your team’s assignments and progress is a critical component of every project. Real-time reporting options let you easily track project activity. This project management software feature shows you what’s done, stalled and completed, as well as what you need to do to keep the workflow moving.


Integrations are a big part of workplace technology. Having software that seamlessly connects to the other critical programs you use helps to improve operations. Look for a project management system with native app integrations that will benefit your company. This makes collaboration with other software easier, faster and smoother for you and your team.

Invoicing options

Purchasing a project management program that has an invoicing feature is useful for projects that require you to create a budget or financial plan. These tools allow you to calculate costs, track hours, send quotes and bill clients. [Alternatively, see our recommendations for the best invoicing software, which could integrate with your project management solution.]

Mobile app

Having a mobile app for your project management software gives you and your employees flexibility. When you’re not chained to your desktop, you can check on your team’s progress from anywhere and team members can keep you updated while on the go.


Before you purchase project management software, be sure to assess the system’s reporting options, integrations and scheduling functions, as well as the task management and team collaboration tools. A free trial is a great way to test these features.

Did You Know?

Our overview of the best online project management software can make it quick and easy to select and purchase a project management platform.

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